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Evidence Guide: FNSACM302 - Prepare, match and process receipts

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

FNSACM302 - Prepare, match and process receipts

What evidence can you provide to prove your understanding of each of the following citeria?

Receive, identify and record receipts

  1. Check receipts against remittance documentation in accordance with established procedures
  2. Record and allocate receipts accurately in accordance with organisational policy and procedures
  3. Complete batching in accordance with organisational systems and operating procedures, and advise relevant departments of total daily receipts
Check receipts against remittance documentation in accordance with established procedures

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Record and allocate receipts accurately in accordance with organisational policy and procedures

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Complete batching in accordance with organisational systems and operating procedures, and advise relevant departments of total daily receipts

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Match receipts to documentation

  1. Check and match receipts to documentation accurately and promptly, and maintain documentation securely to protect interests of all parties to transaction
  2. Note unmatched receipts for follow up or referral in accordance with organisational, industry and legislative requirements
Check and match receipts to documentation accurately and promptly, and maintain documentation securely to protect interests of all parties to transaction

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Note unmatched receipts for follow up or referral in accordance with organisational, industry and legislative requirements

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Enter data to systems

  1. Record and allocate receipts to appropriate chart of accounts in timely and accurate manner in accordance with organisational policy and procedures
  2. Match receipts accurately to system debit, and promptly identify data and allocation discrepancies for follow up
  3. Seek advice on source of and solution to discrepancies, where necessary, to solve outstanding problems
  4. Update related systems, complete reconciliations and resolve discrepancies between general ledger and sub-systems
Record and allocate receipts to appropriate chart of accounts in timely and accurate manner in accordance with organisational policy and procedures

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Match receipts accurately to system debit, and promptly identify data and allocation discrepancies for follow up

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Seek advice on source of and solution to discrepancies, where necessary, to solve outstanding problems

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Update related systems, complete reconciliations and resolve discrepancies between general ledger and sub-systems

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

File documentation

  1. File documentation promptly in accordance with organisational policy and procedures
  2. File documentation in location that is accessible and easily traceable
File documentation promptly in accordance with organisational policy and procedures

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

File documentation in location that is accessible and easily traceable

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

ELEMENT

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Receive, identify and record receipts

1.1 Check receipts against remittance documentation in accordance with established procedures

1.2 Record and allocate receipts accurately in accordance with organisational policy and procedures

1.3 Complete batching in accordance with organisational systems and operating procedures, and advise relevant departments of total daily receipts

2. Match receipts to documentation

2.1 Check and match receipts to documentation accurately and promptly, and maintain documentation securely to protect interests of all parties to transaction

2.2 Note unmatched receipts for follow up or referral in accordance with organisational, industry and legislative requirements

3. Enter data to systems

3.1 Record and allocate receipts to appropriate chart of accounts in timely and accurate manner in accordance with organisational policy and procedures

3.2 Match receipts accurately to system debit, and promptly identify data and allocation discrepancies for follow up

3.3 Seek advice on source of and solution to discrepancies, where necessary, to solve outstanding problems

3.4 Update related systems, complete reconciliations and resolve discrepancies between general ledger and sub-systems

4. File documentation

4.1 File documentation promptly in accordance with organisational policy and procedures

4.2 File documentation in location that is accessible and easily traceable

Required Skills and Knowledge

ELEMENT

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Receive, identify and record receipts

1.1 Check receipts against remittance documentation in accordance with established procedures

1.2 Record and allocate receipts accurately in accordance with organisational policy and procedures

1.3 Complete batching in accordance with organisational systems and operating procedures, and advise relevant departments of total daily receipts

2. Match receipts to documentation

2.1 Check and match receipts to documentation accurately and promptly, and maintain documentation securely to protect interests of all parties to transaction

2.2 Note unmatched receipts for follow up or referral in accordance with organisational, industry and legislative requirements

3. Enter data to systems

3.1 Record and allocate receipts to appropriate chart of accounts in timely and accurate manner in accordance with organisational policy and procedures

3.2 Match receipts accurately to system debit, and promptly identify data and allocation discrepancies for follow up

3.3 Seek advice on source of and solution to discrepancies, where necessary, to solve outstanding problems

3.4 Update related systems, complete reconciliations and resolve discrepancies between general ledger and sub-systems

4. File documentation

4.1 File documentation promptly in accordance with organisational policy and procedures

4.2 File documentation in location that is accessible and easily traceable

Evidence of the ability to:

check, batch and match receipts accurately to relevant documentation following organisational policy and procedures for processing receipts

follow up discrepancies with appropriate personnel to solve outstanding issues

enter data into the organisational systems and correctly file documentation.

Note: If a specific volume or frequency is not stated, then evidence must be provided at least once.

To complete the unit requirements safely and effectively, the individual must:

identify the key requirements of legislation relevant to payment systems

outline organisational policy and procedures relating to receipting payments

identify possible areas of discrepancy when processing receipts.